How to send an email.(Power Automate Cloud flows)

03/06/2024

Japanese version.

Here is how to send an email with Power Automate Cloud flows.

Steps

First, determine the activation conditions of the flow for which the e-mail is to be send.

FlowFeature
Scheduled cloud flowActivated on a daily, hourly, etc. cycle.
Instant cloud flowManually launched from a browser or a device with Flow installed.
Automated cloud flowActivated by specific operations, such as receiving mail or updating files.

Next, determine the means (Action) by which the email will be sent.

FlowFeature
Send an email notification(Mail)This is Power Automate's email sending function.
It does not use a mailer, so it will not remain in Sent Items, etc.
Also, the sender and importance cannot be changed.
It has some limitations, but it is easy to use.
Send email(Gmail)Send with the logged in user of the Gmail connector as the sender.
Importance level can be changed.
Send an email(Office365 Outlook)Send with the logged in user of the Microsoft365 connector as the sender.
Importance level can be changed.
Send me an email notification(Notifications)Only the body and title can be specified.
Since the recipient is fixed to the logged-in user of Power Automate, notification of errors and other flows is the main use of this function.
Send email(SMTP)After registering the SMTP server information, specify the sender, recipient, and body of the message and send it.
Since the mailer is not used, the message does not remain in the Sent Items list.

There are also actions to reply and forward.

FlowFeature
Reply to email(Gmail)Reply to the incoming mail of the logged-in user of Gmail.
Reply to email(Office365 Outlook)Reply to the incoming mail of the logged-in user of Outlook.
Forward an email(Office365 Outlook)Reply to the incoming mail of the logged-in user of Outlook.

If you attach a file, use the specific mechanism called file content.

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Links

Introduction(Power Automate Cloud flows)