Offce365 Outlook Connector(Power Automate Cloud flows)
This is a connector to use the Outlook functionality.
It provides functions related to sending and receiving email.
You can use Outlook on the Web (Microsoft365), not Outlook installed on your computer.
Contents
Triggers
Trigger to launch an "Automated cloud flow" when an email is received.
This function is mainly suitable for extracting the sender and body of incoming emails.
| Trigger | Importance | Description |
|---|---|---|
| When a new email arrives | High | Trigger to launch an "Automated cloud flow" when an email is received. This function is mainly suitable for extracting the sender and body of incoming emails. |
| When an email is flagged | Middle | Trigger to launch an automated cloud flow when an email is flagged. The flag can be set in either the web browser or the application. |
| When a new event is created | High | Trigger to launch "Automated cloud flow" when a new event (appointment) is registered in the Office 365 Outlook calendar. The information of added events can be used to send notification e-mails or to record them in a file, for example. There is "When an event is added, updated or deleted", but there is no difference in functionality for adding events. It is recommended that you use these different functions depending on whether you want to manage events in a single flow or separate flows for different operations. |
| When an event is modified | High | Trigger to launch "Automated cloud flow" when the content of an event in the Office 365 Outlook calendar is updated. The information of updated events can be used to send notification e-mails or to record them in a file, for example. There is "When an event is added, updated or deleted", but there is no difference in functionality for adding events. It is recommended that you use these different functions depending on whether you want to manage events in a single flow or separate flows for different operations. |
| When an event is added, updated or deleted | High | Trigger to launch "Automated cloud flow" when an event in the Office 365 Outlook calendar is manipulated (added, updated, deleted). There are stand-alone triggers for add and update events, but only this trigger for delete. |
| When an upcoming event is starting soon | Middle | This trigger is to launch the "Automated cloud flow" when the start time of an event is near, which is registered in the Office 365 Outlook calendar. Outlook itself has a notification function, but this is useful if you want to provide notifications that are not possible with Outlook itself. Notification by Gmail or other non-Outlook methods. Notification to non-participating members. Or if you want to perform some operation, such as updating the contents of an event, this is also useful. |
Actions
| Action | Importance | Description |
|---|---|---|
| Send an email | High | This action is to send an email using Office365 Outlook. |
| Get emails | High | This action retrieves information such as the sender and body of an incoming e-mail by specifying search conditions. |
| Mark as read or unread | Middle | This action sets the specific e-mail to unread or read. |
| Flag email | Middle | This action sets a flag on an Outlook e-mail. |
| Move email | Middle | This action moves e-mail to a specified directory. |
| Forward an email | High | This action forwards the specified e-mail in Outlook. |
| Reply to email | High | This action that replies to a specified email in Outlook, It works like a mailer auto-responder. |
| Export email | Middle | This action extracts a specified Outlook email as a file. This action alone does not save the file. |
| Create event | High | This action registers an event in the calendar accessible to users using the connector. |
| Update event | Middle | This action changes the content of an event in the calendar accessible to users in the connector. |
| Delete event | Middle | This action deletes an event from the calendar that is accessible to the user who is using the connector. |
| Get rooms | Middle | The action is for a user of the connector to retrieve information about available rooms. |
| Get calendars | Middle | The action is for a user of the connector to retrieve information about available calendars. |