When an upcoming event is starting soon Trigger in Office 365 Outlook Connector.(Power Automate Cloud flows)
This trigger is to launch the "Automated cloud flow" when the start time of an event is near, which is registered in the Office 365 Outlook calendar.
Outlook itself has a notification function, but this is useful if you want to provide notifications that are not possible with Outlook itself.
- Notification by Gmail or other non-Outlook methods.
- Notification to non-participating members.
Or if you want to perform some operation, such as updating the contents of an event, this is also useful.
- 1. How to use
- 1.1. Parameters
- 1.2. Dynamic contents
- 1.2.1. Id
- 1.2.2. Subject
- 1.2.3. Start time,End time
- 1.2.4. Time zone
- 1.2.5. Required attendees,Optional attendees,Resource attendees
- 1.2.6. Body
- 1.2.7. Importance
- 1.2.8. Is all day event?
- 1.2.9. Recurrence
- 1.2.10. Recurrence end date
- 1.2.11. Number of occurrences
- 1.2.12. Reminder
- 1.2.13. Is reminder on
- 1.2.14. Show as
- 1.2.15. Response requested
- 2. For those who want to learn Power Automate Cloud flow effectively
- 3. Links
How to use
Click on "Create" then "Automated cloud flow".
Specify any name for "Flow name" and select "When an upcoming event is starting soon".
When both are specified, "Create" will change color and click on it.
Set parameters.
Here you specify the conditions for detection.
Parameters
Calendar id
Select the calendar for the trigger.
Look-Ahead Time
Specify how many minutes before the scheduled time the trigger is to launch.
Dynamic contents
The dynamic content available in the subsequent steps is as follows.
Mainly retrieves information about the target event.
The following is a selection of the most practical.
Id
Event identifier.
Required for event manipulation in other actions.
It is used in the following actions.
Subject
Retrieve the title of the event.
Start time,End time
Coordinated Universal Time (UTC).
Time zone
Retrieve the set time zone for the event.
Required attendees,Optional attendees,Resource attendees
Retrieve email addresses.
Body
Retrieve the event body.
Importance
Retrieve the importance level.
- low
- normal
- high
Is all day event?
- True…All-day event.
- False…Not an all-day event.
Recurrence
Retrieve the frequency of repetition.
- none
- daily
- weekly
- monthly
- yearly
Recurrence end date
Retrieve the end date of the repetition.
For September 15, 2020, get "2020-09-15".
Number of occurrences
Retrieve the number of times to repeat.
Reminder
Retrieve how many minutes prior to the start of the program you want to notify.
Is reminder on
- True…Notification is performed.
- False…No notification.
Show as
Retrieve the display of appointments.
- free
- tentative
- busy
- oof
- workingElsewhere
- unknown
If it is your own schedule, it will not be unknown.
Response requested
Retrieve whether a response is desired when an event is accepted or rejected.
- True
- False
For those who want to learn Power Automate Cloud flow effectively
The information on this site is now available in an easy-to-read e-book format.
Or Kindle Unlimited (unlimited reading).
You willl discover how to about basic operations.
By the end of this book, you will be equipped with the knowledge you need to use Power Automate Cloud flow to streamline your workflow.